Privacy Policy

1. Overview

WorkdayNegotiations ("we," "us," "our") provides independent Workday contract negotiation advisory services across 14 Workday modules. This Privacy Policy explains what personal information we collect through workdaynegotiations.com (the "Site"), how we use it, the choices you have, and how we protect it. By using the Site, requesting a consultation, downloading a white paper, or subscribing to our newsletter, you consent to the practices described here.

2. Information We Collect

2.1 Information You Provide Directly

We collect information you voluntarily submit through forms on the Site, including:

• Contact form submissions: name, business email, company, role, Workday renewal timeline, modules in scope, and the message you send us.
• White paper gated downloads: business email and any optional fields. We block submissions from common personal email domains because our content is intended for enterprise buyers and procurement teams.
• Newsletter ("The Workday Negotiation Brief"): business email.
• Engagement materials: if you become a client, we receive whatever contractual, commercial, or operational information you choose to share with us in the course of the engagement (renewal documents, order forms, usage data, headcount, current spend).

2.2 Information Collected Automatically

When you visit the Site we automatically collect limited technical information, including IP address, browser type and version, device type, operating system, referring URL, pages viewed, time on page, and timestamps. We use this to operate the Site, measure performance, and improve content.

2.3 Cookies and Similar Technologies

The Site uses a small number of first-party cookies for essential functionality (such as session management) and limited analytics. We do not run third-party advertising trackers, retargeting pixels, or behavioral profiling on the Site. You can disable cookies in your browser; some Site features may not function without them.

3. How We Use Your Information

We use the information we collect to: (a) respond to your inquiry and deliver consultations or engagement proposals; (b) deliver requested white papers and other materials; (c) send The Workday Negotiation Brief if you have subscribed; (d) provide our advisory services if you become a client; (e) operate, secure, and improve the Site; (f) comply with legal obligations and enforce our Terms of Service. We do not sell your personal information. We do not share it with Workday, Inc. or any software vendor.

4. Legal Bases for Processing (EEA / UK)

If you are in the European Economic Area or the United Kingdom, our legal bases for processing your personal information are: (a) consent for newsletter subscriptions and optional analytics; (b) legitimate interests in operating our business, securing the Site, and responding to inquiries; (c) performance of a contract when we are delivering an engagement to you; and (d) legal obligation where required by applicable law.

5. Disclosure of Information

We disclose personal information only in limited circumstances:

• Service providers: we use a small number of vetted vendors (form processor, email delivery, hosting, analytics) under written agreements that restrict their use of the information to providing services to us.
• Legal compliance: when required by law, subpoena, court order, or to protect our legal rights.
• Corporate transactions: in the event of a merger, acquisition, financing, or asset sale, with appropriate confidentiality protections.

We never sell, rent, or trade personal information. We do not provide any client identity, engagement detail, or negotiation tactic to Workday, Inc.

6. Data Retention

We retain personal information only as long as necessary for the purposes described above. Contact inquiries are retained for up to 24 months. Newsletter subscribers are retained until they unsubscribe. White paper download records are retained for up to 36 months for content performance measurement. Engagement records and work product are retained per the terms of the relevant engagement letter and applicable professional record-keeping requirements.

7. Your Rights

Depending on your jurisdiction, you may have the right to access, correct, delete, port, or restrict processing of your personal information, and to object to certain processing. EEA/UK residents may also lodge a complaint with their local supervisory authority. California residents have additional rights under the CCPA/CPRA including the right to know, delete, correct, and limit use of sensitive personal information. To exercise any of these rights, contact [email protected]. We will respond within the timeframes required by applicable law.

8. Security

We maintain administrative, technical, and physical safeguards designed to protect personal information against unauthorized access, alteration, disclosure, or destruction. Engagement work product — including any Workday contract, order form, or pricing detail shared with us — is treated as confidential and stored in access-controlled systems. No method of transmission or storage is perfectly secure; we encourage clients to share sensitive contract materials through the secure channels we provide.

9. International Transfers

WorkdayNegotiations operates from New York, London, and Stockholm and serves clients globally. Personal information may be processed in any of these jurisdictions. Where required, we rely on appropriate transfer mechanisms (such as the EU Standard Contractual Clauses or the UK International Data Transfer Addendum) to safeguard cross-border transfers.

10. Children

The Site is intended for business audiences and is not directed to children under 16. We do not knowingly collect personal information from children. If we learn we have collected such information, we will delete it.

11. Changes to This Policy

We may update this Privacy Policy from time to time. Material changes will be indicated by updating the "Last updated" date at the top of this page. We encourage you to review this page periodically.

12. Contact

Questions, requests, or complaints about this Privacy Policy should be directed to [email protected]. For postal correspondence, please request our current mailing address through that channel.