Renewals are negotiated, not auto-renewed. We benchmark your current spend, document shelfware, model the right walk-away, and negotiate alongside your team — every quarter that you wait costs leverage.
End-to-end renewal engagement: benchmark, shelfware audit, strategy design, negotiation support, and order form red-lines. Fee fixed at signature of the engagement letter.
Our fee is a percentage of verified savings against Workday's renewal proposal — measured against an agreed baseline. Zero savings, zero fee. Aligned incentives, no exception.
Workday's standard renewal offer assumes you have no benchmarks, no shelfware data, no competitive alternative, and no runway. Any one of those three changes the price. All four together typically yield 25-40% off the renewal proposal plus structural wins that compound across the next term — escalator caps, swap rights, co-terming, and price-hold protections.
We start a renewal engagement 9-12 months before renewal date. We audit your current footprint module-by-module (HCM, FINS, Adaptive, Prism, Peakon, Extend, and the others), build the shelfware case with usage data, benchmark per-employee economics against recent comparable deals, model a credible walk-away, and run the negotiation alongside procurement. The output isn't just a lower number — it's a renewal structure that holds through year three.
What you bought, what you use, what you can prove. Module-by-module map of contracted licenses vs. active usage across all Workday products.
Per-employee-per-year ranges by module and edition, calibrated to your headcount band and industry. The same data Workday's deal desk uses internally.
What it would actually cost and take to move off Workday — and how to communicate that credibility without bluffing. Leverage requires a credible threat.
We sit alongside your team through every round. Counter-drafting, escalator caps, co-terming, price-hold, swap rights, and audit-clause cleanup.
The gain share model meant zero risk for us. They saved us $3.8 million on the renewal and their fee was a fraction of what we kept.